Perfect Venue and Zapier: Triggers, Actions, and Fields

Zapier connects Perfect Venue to more than 9,000 other apps. A trigger starts a workflow when something happens in Perfect Venue. An action does something in Perfect Venue when something happens elsewhere. You can see the live list any time at https://zapier.com/apps/perfect-venue/integrations

Getting connected

• Head into Settings > Integrations in Perfect Venue and click "Use Zap," or start from https://zapier.com/apps/perfect-venue/integrations and sign in with your Perfect Venue credentials when Zapier prompts you.

Triggers: what starts a Zap

Use triggers when you want to push information out of Perfect Venue into another system. For example, when a contact is created in Perfect Venue automatically add them to Mailchimp.

• New Event Created. Fires instantly when a new event is created in Perfect Venue, including events created from your contact form.

• Event Status Changed. Fires instantly when an event moves to a different status, for example to Confirmed.

• New Contact. Fires when a new contact is created. This one polls, so Zapier checks for new data every 15 minutes on the Free plan.

Actions: what a Zap can do in Perfect Venue

Use actions when you want to push information in to Perfect Venue from another system. For example, if you had another tool that was collecting new event leads and you wanted them to automatically appear in Perfect Venue you would you an action.

• Create Event. Creates a new event. These are the fields

  • Event Name

    Venue ID

    Contact Email

    Optional fields:

    Start Time

    End Time

    Group Size

    Source

    Campaign

    Amount

    Message

    Contact First Name

    Contact Last Name

    Contact Phone

• Get Event Details. Looks up an event's details from an Event ID. Useful as a middle step when your trigger only gives you an ID and you need the rest of the event before sending it somewhere.

  Where to find your Venue ID

  Your Venue ID identifies which venue a new event should be created under. When you use the Create Event action in the Zap builder, Zapier loads the venues on your account and you can pick one from the dropdown. If you manage several venues, confirm you have selected the right one before turning the Zap on. If the dropdown is empty, reconnect your Perfect Venue account in Zapier or email support@perfectvenue.com

  Notes and limits

  Custom fields cannot be mapped through Zapier. Extra information can be passed in the Message field.

  The Message field stores plain text. HTML will display as raw code.

  There is no trigger for payments, proposals, tours, or notes today.

  There is no action to create notes, update an existing event, or create a contact on its own.

  Zapier connects one Perfect Venue account at a time. Managing several venues means one connection and one Zap per venue.

  Perfect Venue does not currently offer a public API. See "Does Perfect Venue Have an API?"
  

Common setups

Email inquiries into Perfect Venue: "Automatically Create Events from Emails with Zapier"

Website and third-party leads into Perfect Venue: "Send Leads Into Perfect Venue from Your Website or a Third-Party Platform" 

Contacts into your email platform: "Email Marketing Integrations via Zapier," 

Events into your calendar: "Sync Your Perfect Venue Events to Google Calendar or Outlook with Zapier" 

Team alerts and tasks: "Automate Notifications and Tasks When an Event Changes Status"